The Third Workshop in 2012 نظام أبو ظبي إلدارة البيئة والصحة والسالمة في قطاع الغذاء

Transcription

1 The Third Workshop in 2012 Abu Dhabi Environment, Health and Safety Management System In Food Sector ورشة العمل الثالثة لعام 2012 بتطبيق الخاصة نظام أبو ظبي إلدارة البيئة والصحة والسالمة في قطاع الغذاء

2 ABU DHABI EHSMS Regulatory Framework

3 Contents What is EHSMS. Benefit of EHSMS. International Standards. EHSMS Decree. EHS Policy. EHSMS Structure. Steps for implementation.

4 What is Environment Health Safety Management System? It is an integrated system developed and implemented to include all factors related to Environment, Health and Safety for the purpose of protecting the environment and human health ensuring safety of workers in workplace..

5 Improve:- Benefits of EHSMS Business efficiency Occupational and community health and safety. Natural resources conservation and utilization. Development of Emirate EHS performance database and baseline data Efficiency in waste management. Reduced corporate risks and liabilities. Sustainable development.

6 Environment Community Sectors البيئة Workers Land, Air, Water

7 International Standard that EHSM System is based on: ISO Environmental Management System ISO AS/NZ 4360 ISO AD EHSMS ISO 9001 Quality Management System OHSAS Occupational Health and Safety Management System

8 AD Environment Health Safety (EHS) Policy Policy Main Statement: The Government of Abu Dhabi Emirate is committed to: 1. Protect and conserve the environment; 2. To protect and promote human health and safety for all inhabitants of the Abu Dhabi Emirate; 3. Ensure involvement of everyone living in UAE to improve Environment, Health and Safety; 4. Ensure that all government and private entities are aligning their plans and activities with AD EHS policy.

9 EHSMS Decree Decree No. 42 issued by Crown Prince H.H Sheikh Mohamed Bin Zayed refers to functional requirements including roles and responsibilities The Decree was issued in June 2009 and aimed to implement Environment, Health and Safety Management System in the Emirate through the provision of a unified tool at Emirate level to facilitate the implementation of relevant legislation.

10 EHSMS Framework Set of documents that are developed to specify the EHS management system components. The hierarchy of documents represents the framework which the EHS management system is to be built and will function on a day to day basis

11 AD EHSMS Structure AD EHSMS RF Mandatory Management System Requirement Elements EHS Regulatory Instrument Mandatory Technical Requirement Standard Code of practice Mechanism Technical Guidelines AD EHSMS Guidance Documents Guidelines Non-Mandatory Technical Guidance

12 AD EHSMS RF Mandatory Management System Requirement Elements: Element 01 - Roles, Responsibilities and Self- Regulation Element 02 - Risk Management Element 03 - Management of Contractors Element 04 - Consultation and Communication Element 05 - Training and Competency Element 06 - Emergency Response and Management Element 07 - Monitoring, Investigating and Reporting Element 08 - Audit and Inspection Element 09 - Compliance and Management Review

13 AD EHSMS RF Standards: Focused on the Occupational Hazards The level of pollutants prescribed by regulations that are not to be exceeded during a given time in a defined occupational environment. Mandatory and enforceable: Occupational Air Quality Occupational Noise Environment by reference to EAD requirements

14 Mechanism: AD EHSMS RF Description of AD EHS Center / EHSMS mandatory process Integration of EHS Requirements in the Emirate of Abu Dhabi Concerned Sector EHSMS Requirements Identify, Nominate and Register Entities EHSMS Submission, Review and Approval EHS Requirements for Low Risk Entities EHSMS Performance and Incident Reporting AD EHS Entity Registration and Licensing AD EHS Individual Registration and Licensing Notification of Principal Contractor for Construction Work Request to Update AD EHSMS RF and Associated Documents

15 AD EHSMS RF AD EHSMS contains 55 Codes of practice (CoP)

16 Guidelines ( Non-Mandatory) Provide guidance on how to achieve a requirement as defined in the AD EHSMS RF / Code of Practice Guidance is not mandatory, but it should be adopted unless an entity chooses an alternative control measure or course of action that achieves an equivalent or better standard Developed jointly by AD EHS Center and relevant subject CA s usually as a subordinate document to an approved Code of Practice. TG: Process of Risk Management TG: Safety in the Heat TG: Safe Removal of Asbestos Containing Materials

17 Steps for developing and implementing EHSMS Mobilize the resources Gap analysis Set action plan Develop the system Training Implementation Audit

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19 Abu Dhabi Environment, Health and Safety Management System Implementation in the Food Sector نظام أبو ظبي إلدارة البيئة والصحة والسالمة في قطاع الغذاء

20 Contents Definitions Legislative Compliance EHSMS Elements Monitoring Compliance (Audit & Inspection) EHS Requirements in Food Establishment (CoPs) Sector Non-Conformance and Enforcement Process

21 Definitions AD EHSMS: Abu Dhabi Environment, Health and Safety Management System Food Chain: This includes all stages of food production (including feeds/fertilisers and other inputs into production), processing, preparation, manufacturing, packing, transporting, storing, distributing, displaying, servicing and selling it to consumers. Licensee: A person with valid license for operating any activity related to food and its handling.

22 Definitions Food Business Operator: The natural or legal person(s) responsible for ensuring that the requirements of food law are met within the food business under their control. Food: Any substance, whether processed, semi-processed or raw, which is intended for human consumption, inter-alia drink, chewing gum and any substance which has been used in the manufacture, preparation or treatment of food but does not include cosmetics or tobacco or substances used only as drugs. Establishment: Any building(s) or areas(s), fixed or mobile, in which food is handled at any stage of food chain.

23 Sector Specific Legislative Compliance Food Safety (ADFCA s Mandates) AD EHSMS in the food sector (Decree 42 /2009)

24 EHSMS Elements Training and Competency Emergency Management Consultation and Communication Monitoring, Investigation and Reporting Risk Management Audit and Inspection Management of Contractors Roles, Responsibilities and Self-Regulation Compliance and Management Review

25 1/9 Roles, Responsibilities and Self-Regulation AD EHS Center Board of Directors AD EHS Center SRA Entity Employer Self Employed Persons Employee Designer of Building and Structure Manufacturer, Importer and Provider of Plant, Equipment of Substance

26 2/9 Risk Management Risk Management Program (hazard identification, who is at risk, risk evaluation and control measures) Operational Safety (to achieve acceptable risk) Safety Case (high risk activities, substances or materials / major hazardous facility)

27 3/9 Management of Contractors Establishment of project EHS Requirements Evaluation / Selection Contractual Agreement Co-ordination and Communication Mobilization / Work in Progress Monitoring Performance Commissioning Demobilization / Decommissioning Contract Close-Out

28 4/9 Consultation and Communication Communication Procedure (Internal, with contractors and external stakeholders) Consultation Procedure In risk management activities In EHS incidents investigations In development and review of EHS policies and objectives With contractors and stakeholders

29 5/9 Training and Competency EHS Training Procedure Identification and evaluation of EHS training needs Planning and provision Monitoring and measuring results Review training procedure EHS Competency Procedure

30 6/9 Emergency Management Emergency Response and Management Program Risk based identification and response Emergency response roles Response plan Appropriate resources External stakeholders Communication with SRA and emergency services Periodic test Monitoring and review Specific Emergency Response and Management Plan Specific plans for specific emergency scenario

31 7/9 Monitoring, Investigation and Reporting EHS Targets and Objectives EHS Incident Investigation EHS Monitoring EHS Reporting

32 8/9 Audit and Inspection EHS Audit program Qualifications for EHSMS Auditing Personnel EHS Inspection Program Non-conformance and Corrective Action

33 9/9 Compliance and Management Review Integrated EHS Policy Legal Compliance Operational Procedure Document Control Record Retention Management of Change Management Review

34 Audit and Inspection Program Inspection A regular EHS inspection. A specific inspection SRA Audit To ensure compliance to AD-EHSMS requirements. A regular EHS Audit. A specific Audit. With or without prior information of the audited party.

35 Audit and Inspection Program Audit and Inspection Frequency (Risk Based):

36 EHS Requirements in Food Establishment (CoP s) 55 CoP s are published, detailed below are the ones most relevant to the Food Sector.

37 Fire Prevention, Planning and Control Dangerous Substances The duty holder shall establish procedures at each site, where applicable, to control the receipt, storage, handling, and use of flammable liquids in accord with applicable regulations in the emirate. Emergency Escape Routes every building or structure designed for human occupancy is provided with exits sufficient to permit the prompt escape of occupants in case of fire or other emergency. All exit routes shall be protected in accordance with the International Building Codes of the Emirate of Abu Dhabi Every exit will be clearly visible Exits will be marked by a readily visible sign. Every exit sign will be suitably illuminated.

38 Fire Prevention, Planning and Control Emergency Evacuation Plan The purpose of an emergency plan is to ensure that the people in the premises know what to do if there is a fire and that the premises can be safely evacuated. The duty holder shall ensure that the emergency evacuation plan is tested on a regular basis, at least twice per year. Fire Risk Assessment sufficient risk assessment to be completed by a competent person for the premises. Control measures for all hazards identified shall be identified and implemented.

39 First Aid and Medical Treatment

40 Machine Guarding Fixed guards Automatic guards Interlocking guards Trip guards

41 Personal Protective Equipment Risk Assessment and Selection of PPE The employer shall assess the workplace to determine if hazards are present, or are likely to be present, which require the use of personal protective equipment, and shall be reviewed frequently

42 High Temperature Environments

43 Ladders Safety Portable Ladders Stepladders Step Platforms

44 Occupational Noise Personal protective equipment shall be provided and used to reduce sound levels within the levels of the table.

45 Manual Handling Manual handling is any transporting or supporting of a load (including the lifting, putting down, pushing, pulling, carrying or moving thereof) by hand or by bodily force. The load can be animate (a person or animal) or inanimate (an object). Three Stage Approach to Safe Manual Handling: 1. Hazard Identification 2. Risk Assessment 3. Risk Control

46 Plant and Equipment Inspection and Testing of Plant used to Lift People Positioning Plant in the Workplace Operation Information about the Safe use of Plant

47 Occupational Welfare and Hygiene Housekeeping The floor of every workroom shall be maintained in a clean and, so far as possible, dry condition. Where wet processes are used, drainage shall be maintained and false floors, platforms, mats, or other dry standing places should be provided where practicable. Workspaces shall be free from biological and chemical hazards unless a risk assessment has been performed and proper protective measures taken. Aisles and Passageways Aisles and passageways shall be wide enough to allow emergency egress. The minimum width shall not be less than 90cm. Covers and/or guardrails shall be provided to protect employees from the hazards of holes in floors, open pits, tanks, vats, ditches, etc

48 Occupational Welfare and Hygiene Heating, Ventilation, and Air Conditioning (HVAC) HVAC systems shall be designed for the specific use intended and all outdoor air and recirculated air is filtered to remove contaminants. At a minimum, the following air changes per hour will be set for HVAC systems: Working Environment Office / general work area Commercial kitchens Public bathrooms Laboratories Air Change Rate 4-6 air changes per hour; air changes per hour; 6 air changes per hour; 6-12 air changes per hour;

49 Sector Non-Conformance and Enforcement Process Entity non conformance may be identified in several ways including but not limited to: Failure to complete AD EHSMS within the agreed time frame. Failure to submit reportable information to the SRA. Poor EHS performance. Following investigations/inspections. Failure to act on SRA requirements. Following complaints.

50 Sector Non-Conformance and Enforcement Process The enforcement process shall be at the discretion of the SRA and may include any of the following awards; Non compliance/non conformity notice. Written warning. Improvement notice. Prohibition Notice. Cancellation of entity EHSMS approval. Suspension of commercial license. Cancellation of commercial license.

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52 Roles and Responsibilities - Competent Authority - Sector Regulator Authority (SRA) - Nominated Entity

53 Definitions: Competent Authority Sector Regulatory Authority (SRA) Nominated Entities

54 Competent Authority Person or organization that has the legally delegated authority, has the capacity or power to perform a designated function. In relation to AD EHSMS, the government department with the mandate to protect the environment and/or health and safety (i.e., Abu Dhabi EHS Centre)

55 Sector Regulatory Authority (SRA) A regulatory authority (or regulator) is a public authority or government agency responsible for exercising authority over some area of human activity in a regulatory or supervisory capacity. In relation to AD EHSMS the regulatory authorities have been nominated by the Higher Committee to regulate EHSMS activities for the relevant sectors (i.e., for the Food Sector the SRA is Abu Dhabi Food Control Authority (ADFCA))

56 Nominated Entities An entity that has been selected by a relevant Sector Regulatory Authority (SRA) that is required to develop and implement a compliant EHSMS to continue to operate in the Emirate of Abu Dhabi. In relation to EHSMS in the Food Sector, classification shall refer to all food business operators and entities within the food sector business involving the processing of food or meat production, catering establishments, retail and the storage of foods.

57 Roles and Responsibilities Competent Authority The Competent Authority shall act as the Regulator for the Sector Regulatory Authorities, and is responsible for : Managing the development of AD EHS Regulatory Instrument (EHS RI- Mechanism 1.0- The Integration of EHS Requirements in the Emirates of Abu Dhabi Version 2.0) Revision and approval of the targeted sectors EHSMS according to the requirements of Abu Dhabi Emirate EHSMS Monitoring the implementation of the system by all targeted sectors in the Emirate through inspection of nominated entities.

58 Roles and Responsibilities Updating the EHSMS framework, if the need arises Collect, record and collate the EHS performance data of the targeted sectors Submit periodical reports to the Executive Council on the performance of the EHSMS at Abu Dhabi Emirate level Audit the EHSMS implemented by the targeted sectors, as required

59 Sector Regulatory Authority (SRA) Abu Dhabi Food Control Authority (ADFCA) is a food regulatory body working on behalf of the government of Abu Dhabi to ensure food safety in Abu Dhabi Emirate Abu Dhabi Food Control Authority (ADFCA) develops food safety laws, services and activities such as food inspection, laboratory testing, awareness, and training for the food sector

60 Sector Regulatory Authority (SRA s) ADFCA s role as an SRA is to: Achieve a safe and healthy environment for the protection and preservation of the occupational health, safety and preventing injuries and illness of all persons associated with the food sector. Protection of the environment through the sustainable use of our natural resources, and controlling identified aspects that can impact the natural environment.

61 Roles & Responsibilities of ADFCA (SRA) ADFCA shall supervise the implementation of the EHSMS in the food sector and assume responsibility for the following: 1. Develop the Food Sector regulations and codes of practice To ensure that the food business operator within the Emirate of Abu Dhabi abides by the licensing requirements issued by the Authority. ADFCA has developed the code of practice EHS RI - CoP 19.0 Occupational Food Handling and Food Preparation Area, Version 2, February 2012 which has been issued by the EHS Centre -Environment Agency Abu Dhabi in February 2012

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63 Roles & Responsibilities of ADFCA (SRA) 2. Identifying entities required to register Entities required to be registered for AD EHSMS system include food production, processing, preparing, manufacturing, packing, transporting, storing, distribution, displaying, servicing, and selling food to consumers The relevant information regarding entities is collected from the licensing department in ADFCA during the renewal or issuing of licenses for the entities

64 Roles & Responsibilities of ADFCA (SRA ) 3. Guide, Regulate and Assist Entities. ADFCA will work with the nominated entities and guide them for the development of their own EHSMS systems 4. Promotion, implementation and enforcement of approved AD EHS Regulatory Instruments 5. Implement within the concerned sector agreed delegated EHS operation From Federal and Emirate competent Authority

65 Roles & Responsibilities of ADFCA (SRA) 6. Revision and approval of the EHSMS, developed by nominated entities To ensure compliance with the requirements of the EHSMS at Abu Dhabi Emirate level and also the requirements of the Food Sector. 7. Monitoring the implementation of the system Through periodical inspection and auditing of nominated entities

66 Roles & Responsibilities of ADFCA (SRA) Inspection of nominated entities: Workplace EHS inspections by ADFCA to the nominated entities. A specific inspection by ADFCA following the entity registration, incidents, complaints, or any other reason defined by the SRA (ADFCA) Frequency will be defined based on the Risk Category of the Entity

67 Roles & Responsibilities of ADFCA (SRA) The entity audit process is divided into three phases: 1. Internal EHS Audit 2. External EHS Audit (Approved third party) 3. Sector Regulatory Authority Audit Audit shall be conducted by SRA (ADFCA) on the registered entities to measure compliance to Abu Dhabi EHS Management System requirements. SRA (ADFCA ) may carry out an audit following an accident, complaint or any other reason defined by the SRA and at the discretion of the SRA

68 Roles & Responsibilities of ADFCA (SRA) 7. Reporting to the competent authority (quarterly) I. General Information Number of entities registered and reporting. Total number of employees in SRA Total working hours performed in each quarter for SRA Sector EHS department resources II. Health and Safety Incident Summary Near Miss First Aid Injury Equipment / Property Damage Restricted Work Cases (Light Duties); Lost Time Injury, Fatality...etc

69 Roles & Responsibilities of ADFCA (SRA) III. Environment, Health and Safety Performance Number of nominated entities Number of registered entities Number of entities with approved EHSMS Number of entities with approved EHSMS completed annual 3 rd party compliance audit against EHSMS requirements SRA audits of entities with an approved EHSMS SRA inspections of entities Incident investigation undertaken by SRA on reportable incidents

70 Roles & Responsibilities of (SRA) Number of EHSMS Workshops / Seminars or Similar Training Conducted by the SRA Power Consumption Water Consumption Paper Consumption Fuel Consumption Average fuel consumption of entity owned and /or operated vehicles. Amount of non-hazardous (solid and liquid) waste collected by Service Providers for disposal by all Entities with an approved EHSMS Others

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72 Roles & Responsibilities of ADFCA (SRA) The Importance of EHS Reporting is to : Provide a mechanism for ensuring that EHS policies and targets are being achieved. Enables corrective actions to focus on areas where they are most needed. Provide key information to the Competent Authority on the EHSMS performance of different industries and Abu Dhabi Emirate enabling benchmarking.

73 Roles & Responsibilities of ADFCA (SRA) Reporting EHS performance also has benefits to nominated entities and SRAs. It highlights areas of operations that if better managed, can reduce costs and risk. Other benefits of EHS reporting include: Enhancing a company s reputation In order for EHS reporting to be of value, data monitored and collected shall be accurate and systematically collected

74 Roles and Responsibilities of Nominated Entity: 1. Develop and implement an EHSMS within their scope of work Aligned to the requirements of Abu Dhabi Emirate EHSMS and any other requirements specified by the SRA (ADFCA) (Sector EHSMS and Guidelines). The system shall be developed around the requirements detailed in the Integrated Management System Policy

75 Roles and Responsibilities of Nominated Entity Established an EHS Management System (Manual) which at minimum includes: Established EHS Targets and Objectives Adequate EHS resources EHS review of all Activities, Products and Services Developed a Hazard and Risk Management Program Developed an Emergency Management Plan (Crisis Plan) Developed an EHS Training and Competency Procedure Developed an Incident Reporting and Investigation Procedure Conduct EHS Awareness and Training to relevant stakeholder Developed an EHS Performance Monitoring Plan / Procedure Developed an Auditing Procedure

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77 Roles and Responsibilities of Nominated Entity 1. Meet timelines for development and implementation set by the SRA (ADFCA) 2. Actively audit their system to ensure compliance with Abu Dhabi Emirate EHSMS. 3. Undergo an annual third party external compliance audit and submit results to the SRA (ADFCA)

78 Roles and Responsibilities of Nominated Entity 4. Report EHS incidents to the SRA (ADFCA) First Aid Injury Equipment / Property Damage Lost Time Injury Fatality...etc Environmental Incidents A Lost Time Injury Severity Rate (LTISR) No. of Days Lost / Working Hours x 1,000,000

79 Roles and Responsibilities of Nominated Entity 6. Report periodically to the SRA (ADFCA) on the performance of their EHSMS EHS Department Resources Number of EHSMS Workshops / Seminars or Similar Training Organized / Performed / Attended Number of written warning notices received from the SRA as a result of non-compliance to EHSMS requirements Power Consumption Water Consumption

80 Roles and Responsibilities of Nominated Entity Water use (in production processes, office activities or as drinking water) Paper Consumption Average number of paper pages used per employee per month Fuel Consumption Average fuel consumption of entity owned and /or operated vehicles. Amount of non-hazardous (solid and liquid) waste collected by Service Providers for disposal by the entity Others

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82 Entities Registration and Nomination Procedure

83 ADFCA Role Assessing the risk level Identifying entities to be registered Identifying entities to be nominated Gaining official approval to nominate specific entities

84 Who is Responsible? Everyone individuals, entities, sectors, government EHSMS clearly defines responsibility Government is regulator Sectors are doers Community benefits

85 Entity Risk Assessment Process ADFCA will perform a risk assessment on the entities The assessed level of risk will specify whether an entity has to comply with the requirement of the AD EHSMS RF or Requirement of AD EHS RI- Mechanism 5.0- EHS Requirement for Low Risk Entities The Minimum criteria to be followed: Complexity/ nature and frequency of operation and activities performed. Number of employees Use, storage and/or emission of hazardous materials

86 Registration Process Nomination of Entities Send nomination letter to the food entity The nominated entity acknowledge receipt Visiting the entity for explanation. Nomination of Entities Notification to Entities Registration Process Approval of EHSMS EHS Performance Reporting

87 Registration Process Completing the Registration form A, submitted to ADFCA as Softcopy/hardcopy.

88 Registration Process The EHSM System will be reviewed and approved by ADFCA EHS team. Should the EHSM System require additional work, this will be explained to the entity for amendment and resubmission. Approval notification will be submitted.

89 Registration Process Inform of any changes to entity or contact details Extension to any development or implementation timeline. ADFCA will review the submitted registration and will contact you if any changes need to be made, otherwise you will be advised that the registration has been approved

90 Registration Process Nomination of Entities Notification to Entities Approval of EHSMS Registration Process EHS Performance Reporting

91 Further Information Abu Dhabi Environment, Health & Safety Center

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